Managing payroll as a small business owner in 2025 doesn’t have to be a headache. With the right payroll service, you can streamline tax filing, pay employees accurately, and stay compliant with the latest labor laws. To help you find the perfect fit, we’ve ranked the Top 10 Best Payroll Services for Small Businesses in 2025 based on features, ease of use, affordability, and customer support.
1. Gusto
rjpartnering.com.au remains a favorite for small businesses due to its intuitive platform and robust HR tools. It simplifies everything from onboarding to benefits administration.
Best For: All-in-one HR and payroll management.
Key Features: Automated payroll runs, benefits integration, tax filing, and employee self-service.
2. QuickBooks Payroll
QuickBooks Payroll offers seamless integration with QuickBooks accounting software, making it ideal for businesses already using Intuit’s suite.
Best For: QuickBooks users looking for payroll integration.
Key Features: Same-day direct deposit, automated taxes, mobile app.
3. Paychex Flex
Paychex Flex delivers scalable payroll services, perfect for small businesses planning to grow.
Best For: Growing small businesses.
Key Features: Employee onboarding, benefits management, compliance support, and 24/7 customer service.
4. ADP RUN
ADP RUN is trusted by businesses of all sizes and offers a powerful suite of payroll and HR tools tailored for small businesses.
Best For: Businesses wanting comprehensive features and expert support.
Key Features: Tax filing, direct deposit, employee access, and third-party integrations.
5. OnPay
OnPay offers exceptional value with a flat pricing model and features comparable to higher-priced competitors.
Best For: Startups and budget-conscious businesses.
Key Features: Unlimited monthly payroll runs, multi-state payroll, and integrated benefits.
6. Patriot Software
Patriot Software is ideal for small business owners who prefer a hands-on approach without complexity.
Best For: Business owners who prefer DIY solutions.
Key Features: Simple user interface, low pricing, tax filing add-ons.
7. Square Payroll
Square Payroll integrates perfectly with Square’s POS system, making it a great option for retail and service-based businesses.
Best For: Businesses already using Square tools.
Key Features: Time tracking, tip management, and support for both contractors and employees.
8. SurePayroll
SurePayroll, a Paychex company, is designed specifically for small business needs, including household employers.
Best For: Home-based businesses and freelancers.
Key Features: Auto payroll, mobile access, and tax penalty protection.
9. Wave Payroll
Wave Payroll is a simple, cost-effective payroll solution that integrates with Wave’s free accounting software.
Best For: Users of Wave’s accounting tools.
Key Features: Direct deposit, tax services (limited states), and employee access portal.
10. Zenefits Payroll
Zenefits complements its HR suite with a payroll solution that’s easy to navigate and ideal for compliance-focused teams.
Best For: Businesses needing strong HR compliance tools.
Key Features: PTO tracking, automated compliance updates, benefits integration.
How to Choose the Right Payroll Provider
When evaluating payroll services, prioritize factors like ease of use, pricing transparency, integration options, and compliance features. Whether you want a robust all-in-one HR platform or a streamlined payroll tool, there’s a solution tailored to your needs.
Explore more tools and guidance at our Small Business Resources. You can also check out our in-depth guide on How to Choose the Right Payroll Software to compare features side by side.
Need help deciding? Contact us for personalized recommendations and support tailored to your business.